Undergraduate Residence Occupancy Agreement & Rates - Keele Campus

Undergraduate Residence Occupancy Agreement

Occupancy Terms and Dates

Fall and Winter Occupancy
This Occupancy Agreement is for the 2020-2021 academic year. Occupancy will commence on Saturday, September 5, 2020 and will end twenty four (24) hours after the student’s final class/exam or on Thursday, April 29, 2021 at noon (12:00pm), whichever is earlier.

Winter Occupancy
Students who are admitted to York for the Winter Term are eligible to apply for residence once they have accepted their Offer of Admission. Residence applications will be reviewed on a first-come first-served basis, and room assignments will depend on the availability of space.

Occupancy for the Winter Term will commence on Saturday, January 9, 2021 and will end twenty four (24) hours after the student’s final class/exam or on Thursday, April 29, 2021 at noon (12:00pm), whichever is earlier.

Incoming Exchange Program
Occupancy for students admitted for the Fall Term Exchange Program will commence on Saturday, September 5, 2020 and will end twenty four (24) hours after the student’s final class/exam or on Wednesday, December 23, 2020 at noon (12:00pm), whichever is earlier.

Occupancy for students admitted for the Winter Term Exchange Program will commence on Saturday, January 9, 2021 and will end twenty four (24) hours after the student’s final class/exam or on Thursday, April 29, 2021 at noon (12:00pm), whichever is earlier.

Holiday Closure
All undergraduate residences will be closed during the Holiday Closure period starting Wednesday, December 23, 2020 (4:30pm) until Saturday, January 9, 2021 (9:00am). Students are required to make alternative living arrangements; however, residents whose permanent addresses are outside of Ontario may apply to stay. Requests will be reviewed by Residence Life and Housing & Conference Services, and students who are approved to remain in residence for this period will be assessed a standard Holiday Closure fee.

Termination
The University reserves the right to take any necessary steps to ensure the health, safety and security of all residents, which may include the removal of students from residence if required. Housing & Conference Services can terminate this Occupancy Agreement, at any time, if it is determined to be in the best interest of the University.

The University may impose terms on students who have been evicted from residence, including a ban on entering the residence building, and possibly others, and deem them ineligible to apply for residence in future years. The process to re-enter residence, as per the appeals process, will be outlined in the decision letter from Residence Life and Housing & Conference Services.

Residence and Meal Plan Rates

2020-2021 Residence Rates

Traditional Style Residences
(Meal plan is mandatory)
  Vanier, Tatham, Winters and Stong Bethune Winters Suite
2-4 Students
Room Type Single Double Single Double Single Double
Room Fee
(8 months)
$7,154 $6,168 $7,101 $6,121 $7,412 $6,476

Suite-Style Residences
(Meal plan is optional)

  Bethune Suite
4 Students
Bethune Suite
12 Students
Room Type Single Double Single
Room Fee
(8 months)
$8,096 $7,601 $7,740
 

Suite-Style Residences
(Meal plan is optional)

  Calumet Suite 
6 Students
Pond Suite
2 Students
Room Type  Single  Double  Single
Room Fee
(8 months)
$8,536 $7,936 $8,920

 

Other Fees

Fee Amount Description
Application Fee $100.00
  • Mandatory
  • $50 is a non-refundable administrative fee
  • Eligibility for a refund is as per Cancellation Policy
Residence Room Deposit $300.00
  • Mandatory
  • Non-Refundable
  • Pay upon acceptance of housing offer
  • Not an additional fee and will be credited towards the student’s account after move-in.
Residence Life Activity and Administration Fee $80.00
  • Mandatory upon moving in
  • Non-refundable
  • For residence programming and activities
Early Arrival/Late Departure Fee $35.00 Nightly
  • Chargeable to any student who received written approval to move in earlier than the occupancy start date or move out later than the occupancy end date.
Late Cancellation Fee $250.00
  • Chargeable to new students who cancel their room reservation after July 31, 2019 and continue to be enrolled at the University.
  • Chargeable to current students who cancel their room reservation after May 31, 2019 and continue to be enrolled at the University.
No-Show Fee $500
  • Chargeable to Incoming residents who did not move in to residence.
  • Students must notify Housing & Conference Services, in writing, if they will be arriving after their scheduled move-in date. Any student who does not move in by the first day of classes without previously informing Housing & Conference Services will lose their room reservation, forfeit their room deposit and be assessed a No-Show Fee.
Transfer Fee $100.00
  • Chargeable to any resident who has received written approval to transfer to another residence or room.
Lock-out Fee $50.00
  • Chargeable to residents who left their keys in the unit and requires assistance to be let back in are assessed a lock-out fee upon 3rd lock-out.
Key Replacement Fee $25.00 (Key Card)

$50.00 (Hard Key)

$20.00 (Mailbox Key)

  • Chargeable to residents who lost their keys or fail to return keys upon move-out.
  • Students who damaged their key cards may come to the Housing Office and bring the damaged card for a replacement will not be charged.
Holiday Closure Fee $400.00
  • Chargeable to residents who received approval to remain in residence during the Holiday Closure period as determined by Housing & Conference Services.
Early Withdrawal Fee Remainder of contract

or

$500+pro-rated accommodation fees if a new resident takes over the room/space

  • Students must notify Housing & Conference Services, in writing, if they are withdrawing from residence. They will be responsible for the remainder of their residence and meal plan fees or the $500 Withdrawal Fee and the pro-rated room and meal plan fees in the event that the vacated room is assigned to a new resident.

*Housing & Conference Services cannot guarantee if or when vacant rooms will be assigned to another student.

Improper Move-out Fee
$100.00
  • Chargeable to residents who failed to comply with move-out requirements as specified on the Move-out Information Page.
Damage Fees As assessed by Housing & Conference Services
  • Chargeable to residents if there’s any damages to the residence room, suite or building caused by them or their guests.

*If Housing & Conference Services/Residence Life cannot determine who is responsible for the damages, all members of the community (e.g. suite, house, floor) will be charged for the required repairs.

Cleaning Fees As assessed by Housing & Conference Services
  • Chargeable to residents upon failing to maintain an acceptable level of cleanliness in their room/suite/common areas.
Violation/Infraction Fees As assessed by Residence Life
  • Chargeable to resident imposed by Housing & Conference Services and/or Residence Life for Code of Conduct violations.
Telephone & TV Cable Services As assessed by InRes Services or external services
  • Chargeable to resident if subscribed.

2020-2021 Meal Plan Rates

Students living in a traditional undergraduate residence room are required to purchase a meal plan. Meal Plans for 2020-2021 offer incredible choice, flexibility and value!

Meal Plan Cost of Plan Meal Plan
Dollars
Taxable Dollars Program Fee
Bronze $3,750 $3,200 $400 $150
Silver $4,250 $3,700 $400 $150
Gold $4,750 $4,200 $400 $150
Platinum $5,250 $4,700 $400 $150
Suite/Convenience*
$2,500 $2,425  NA $75

*Suite/Convenience plan only available to students living in suite style. Please visit the Food Services website for meal plan terms and conditions.

Residence and Meal Plan Payment Dates

Residence and meal plan fees will be posted on the student's account. Students have the option of paying their fees in two installments; the first installment is due by September 10, 2020 and the second is due by January 10, 2021. Interest charges (1% per month) will be applied to accounts with outstanding balances past the indicated due dates. 

Please visit the Student Financial Services website for instructions about making payments to your student account. Student account statements are posted on your Student Account near the 18th of each month.

Application Cancellation Policy

APPLICATION CANCELLATION POLICY

  1. Every residence application MUST be accompanied by the $100 application fee, $50 of which is a non-refundable administrative fee.
  2. Pending availability, a room offer will be sent to the email address provided by the applicant in their student records.
  3. The official date of the room offer will be the date that the email is sent and not the date that the email is read by the student.
  4. Students will be required to pay a $300 Room Deposit to accept and hold the room space.
  5. If a student wishes to cancel their application, they must do so in writing by submitting the Application Cancellation Form.
  6. Students who cancel their application prior to receiving a housing offer will receive a $50 credit on their York University student account. This credit will be applied during the Fall term.
  7. Students who cancel their application after receiving a housing offer forfeit the $100 application fee in full.
  8. Upon moving into residence, a $50 credit will be applied to the student’s York University student account.


*Please refer to the Ontario Tax Credit For Rent Payers in Student Housing and Student Financial Services website for more information.

The University reserves the right to deny accommodation to any student with outstanding debt to the University, or for any other just cause. Note: Published rates and fees are subject to change without notice.