Selection & Placement - Keele Current Students

Eligibility

As a current student, you are eligible to live in residence if you meet the following criteria:

  1. You are enrolled in a full-time undergraduate degree program for the 2017-2018 academic session (18 credits over F/W terms or 9 credits per term), AND
  2. You have no significant behavioral infractions reported while living in or visiting the York residences, AND
  3. You have no outstanding debt on your student account from previous academic terms.

Assignment and Preferences

1. PRIORITY DEADLINE - Returning residents who apply by Tuesday, February 28th are guaranteed a residence space as long as they meet all eligibility criteria and will receive priority for their room, floor, or suite preference. Housing reserves the right to rescind any residence/room offers once eligibility criteria has been checked.

2. Current students will be assigned to a single room, however if you wish to consider a more affordable option then you may apply to live with a friend in a double room as long as you request each other and are of the same gender.

3. If you have not previously lived in residence then we cannot guarantee your preferences and room offers will be made according to availability of any space in any residence building.

Housing will make every effort to accommodate your preferences, but we reserve the right to assign all residence space according to availability, suitability, fairness and need.

Applications received after February 28th: We cannot guarantee you a space in residence and you could be placed on a waiting list. Space will be offered as it becomes available throughout the summer. We encourage you to still apply after the February 28th deadline.

Offer Acceptance and Confirmation

Residence offers with room assignments will be sent out beginning May by email and regular mail once all eligibility criteria is checked. To accept your residence offer, you must:

  1. Returning your signed acceptance offer letter (both pages) to the Housing Office via fax or email by the deadline specified AND 
  2. You are required to pay a $250 non-refundable room reservation deposit online using a credit or visa debit card upon acceptance of your residence room offer. Your deposit is not an additional charge and will be deducted from your room fees after you move in. Instructions on how to pay your room deposit online will be included with your room offer.

Students will be offered a specific room in a specific residence building. Students who accept their offer are accepting their specific assignment.

You may not change your building or room assignment without permission which will be given only in the limited circumstances described below. If you have difficulty with your room or building assignment after moving in, you must notify the Residence Life staff. Transfers are not permitted unless alternative space is available and are mediated as a final resolution between Residence Life staff and Housing Services and may result in additional room and room transfer fees.

If you decline your residence offer then you may ask to be placed on a wait list or have your application cancelled.

If you do not respond to your residence offer by the deadline indicated, then your offer will expire and your application will be cancelled. You may contact Housing and request to reactivate your application and be placed on a waiting list at any time.

Information about moving in and other residence services will be included with your offer package. It is your responsibility to contact the Housing Office and check your offer status in order to meet your acceptance deadline.

Waitlisted Applicants

If you do not receive a residence offer by July 28th, then you should contact us to let us know you are still interested in waiting for an available space.

Cancellation, No-Show and Early Withdrawal Policy (Under review for 2017-2018 Fall/Winter academic term)

Applicable cancellation, no-show and early withdrawal fees will be charged to your Student Account. You are required to notify us in writing if you decide to cancel your room reservation at any time. The York Admissions Office will not notify Housing Services in the event you decide not to attend York.

  1. NON-REFUNDABLE ROOM DEPOSIT: Any student who cancels their room reservation must give notice of the cancellation in writing to Housing Services and will forfeit their $250 room reservation deposit. The room reservation deposit is not refundable under any circumstance.
  2. LATE CANCELLATION FEE: Any student who cancels their room reservation after Friday, August 19th and continues to be enrolled at the University will be charged a $250 late cancellation fee as Housing cannot guarantee to find another student to re-fill the space which may result in a vacancy.
  3. NO-SHOW: Any student who does not check into their room by the first day of classes and does not notify Housing Services of a late arrival date will be charged a $500 no-show fee as Housing cannot guarantee to find another student to re-fill the space which may result in a vacancy.
  4. EARLY WITHDRAWAL FROM RESIDENCE: Any student who takes occupancy and wishes to terminate their occupancy agreement early must inform Housing Services in writing by completing the Early Withdrawal form. The student will continue to be responsible for payment of the full residence and meal fees unless another applicant who is selected by Housing Services agrees to take over the occupancy agreement. In all circumstances, Housing cannot guarantee to refill the space. Should the room be reassigned to another student, the room fees will be adjusted for both students according to their actual occupancy dates. Additionally, the student who withdraws from residence early will be charged a $500 early withdrawal fee.
  5. WITHDRAWAL FROM UNIVERSITY: Any student who withdraws from the University during the occupancy period is no longer eligible to live in residence. All residence privileges will terminate at noon on the effective date of de-registration from the University. It is the responsibility of the student to notify Housing Services in writing of their withdrawal from the University and to return their keys to the Housing Office. The student who withdraws from the University and residence will be charged a $500 early withdrawal fee.
  6. EVICTION: Any student who is removed from residence for conduct issues is subject to the sanctions outlined in the Code of Student Rights and Responsibilities and any/all applicable financial penalties and fines.

Residence fees are not automatically adjusted or refunded. Any appeals for refund of unused residence and meal fees charged to a student’s account must be made in writing to the Manager of Housing Services.

 

 

Note: Housing Services strives to ensure the completeness and accuracy of information contained on this website, however, we reserve the right to change any of the information at anytime without notice.