Selection & Placement - Keele Current Students

Eligibility

Students are eligible to apply for residence if they:

  1. are enrolled in a full-time undergraduate degree program for the 2018-2019 academic session (18 credits over F/W terms or 9 credits per term), AND
  2. have no significant behavioral infractions reported while living in or visiting the York residences, AND
  3. have no outstanding debt in their student account from previous academic terms.

Assignment and Preferences

1. Returning residents are strongly encouraged to apply early and no later than February 28, 2018 to improve their chances of getting an offer and/or receiving their room/suite preferences. Housing reserves the right to rescind any offers if student applicant is found not eligible to live in the residence they applied for.

2. Spaces will be offered on a first-come, first-served basis. Housing will continue to accept applications throughout the summer or until all spaces are filled.

3. Housing will make every effort to accommodate students' preferences, but we reserve the right to assign all residence space according to availability, suitability, fairness and need.

Offer Acceptance and Confirmation

Residence offers with room assignments will be sent out by email beginning June and will continue throughout the summer. To accept an offer, students must, by the offer deadline date:

  1. return via email or fax the  signed acceptance offer letter (both pages) AND 
  2. pay the $300 non-refundable room offer deposit online using a credit or visa debit card upon acceptance of their residence room offer. The deposit is not an additional charge and will be credited back to the student account after move-in. Instructions on how to pay the room deposit online will be included in the offer email.

The housing offer email contains specific details of residence and room being offered. Unless due to an extenuating circumstance, students may not request to change residence/room assignments. After moving in, students must notify the Residence Life staff if they are having challenges in their current placement. Furthermore, transfers are not permitted unless alternative space is available and are mediated as a final resolution between Residence Life staff and Housing Services. Transfers may also result to additional fees.

Upon declining a residence offer, students may ask to be placed back on the waiting list or cancel their application.

If students do not respond by the deadline indicated in the housing offer email, their applications will be cancelled. Students may contact Housing and request to reactivate their applications so they can be placed back on the waiting list.

Information about moving in and specific residence details will be included in the offer package. It is the student’s responsibility to contact the Housing Office and check their application status from time to time.

Waitlisted Applicants

Students are encouraged to contact Housing Services at undergradres@yorku.ca to follow up on their application status if they do not hear back by mid-July.

Fee Policies (currently under review)

Cancellations: Students must notify Housing Services, in writing, if they opt to cancel their residence reservation. Any student who cancels their room reservation on or before July 31, 2017 will forfeit their $250 non-refundable room deposit.

Late Cancellations: Students must notify Housing Services, in writing, if they opt to cancel their residence reservation. Any student who cancels their room reservation after July 31, 2017 and continues to be enrolled at the University will forfeit their $250 non-refundable room deposit and will be charged a $250 late cancellation fee.

No-show: Students must notify Housing Services, in writing, if they will be arriving after the move in weekend. Any student who does not check into their room by the first day of classes without having previously notified Housing Services in writing will lose their room reservation, forfeit their $250 non-refundable room deposit and will be charged a $500 no-show fee.

Transfers: Any student who has received written approval to transfer to another residence room will be charged a $100 transfer fee.

Holiday Closure: Any student who has received approval to remain in residence during the Holiday Closure will be charged a $250 fee.

Early Move-in: Any student who has received written approval to move in early, prior to the occupancy dates set out in Section 1of the Occupancy Agreement, will be charged a fee as determined by Housing Services.

Late Move-out: Any student who has received written approval to move out late, after the occupancy end date set out in Section 1 of the Occupancy Agreement, will be charged a fee as determined by Housing Services.

Withdrawal from Residence: Students must notify Housing Services, in writing, if they opt to withdraw from residence. Students are responsible for the full payment of their residence fees until their room is accepted by another student. If the room is occupied by another student, the room fees will be pro-rated as per that student’s move-in date. Housing Services cannot guarantee if or when vacant rooms will be assigned to another student.

Withdrawal from the University: Students who withdraw from the University are no longer eligible to live in residence, and must vacate their room within twenty-four (24) hours of withdrawing from their courses/program. Any student who withdraws must notify Housing Services, in writing, about their academic status and will be charged a $500 early withdrawal fee.

Removal from Residence: Any student who is removed from residence for conduct issues is subject to sanctions outlined in the Code of Student Rights and Responsibilities as well as any applicable fees/fines.

 

Note: Housing Services strives to ensure the completeness and accuracy of information contained on this website, however, we reserve the right to change any of the information at any time without notice.