Undergraduate Residence Occupancy Agreement & Rates - Keele Campus

2018-2019 Undergraduate Residence Occupancy Agreement

2018-2019 Occupancy Terms and Dates

Terms and Conditions
The terms and conditions of this Occupancy Agreement are binding to all students living in an undergraduate residences on the Keele Campus.

Fall and Winter Occupancy
This Occupancy Agreement is for the 2018-2019 academic year. Occupancy will commence on Saturday, September 1, 2018 and will end twenty four (24) hours after the student’s final class/exam or on Sunday, April 21, 2019 at noon (12:00pm), whichever is earlier.

Winter Occupancy
Students who are admitted to York for the Winter Term are eligible to apply for residence once they have accepted their Offer of Admission. Residence applications will be reviewed on a first-come first-served basis, and room assignments will depend on the availability of space.

Occupancy for the Winter Term will commence on Wednesday, January 2, 2019 and will end twenty four (24) hours after the student’s final class/exam or on Sunday, April 21, 2019 at noon (12:00pm), whichever is earlier.

Incoming Exchange Program
Occupancy for students admitted for the Fall Term Exchange Program will commence on Saturday, September 1, 2018 and will end twenty four (24) hours after the student’s final class/exam or on Friday, December 21, 2018 at noon (12:00pm), whichever is earlier.

Occupancy for students admitted for the Winter Term Exchange Program will commence on Wednesday, January 2, 2019 and will end twenty four (24) hours after the student’s final class/exam or on Sunday, April 21, 2019 at noon (12:00pm), whichever is earlier.

Holiday Closure
All undergraduate residences will be closed during the Holiday Closure period starting Friday, December 21, 2018 (4:30pm) until Wednesday, January 2, 2019 (9:00am). Students are required to make alternative living arrangements; however, residents whose permanent addresses are outside of Ontario may apply to stay. Requests will be reviewed by Residence Life and Housing Services, and students who are approved to remain in residence for this period will be assessed a $250 Holiday Closure fee.

Termination
The University reserves the right to take any necessary steps to ensure the health, safety and security of all residents, which may include the removal of students from residence if required. Housing Services can terminate this Occupancy Agreement, at any time, if it is determined to be in the best interest of the University.

The University may impose terms on students who have been evicted from residence, including a ban on entering the residence building, and possibly others, and deem them ineligible to apply for residence in future years. The process to re-enter residence, as per the appeals process, will be outlined in the decision letter from Residence Life and Housing Services.

2018-2019 Residence Rates

Traditional Style Residences
(Meal plan is mandatory)

 

Vanier, Tatham, Winters and Stong

Bethune

Winters Suite
2-4 Students

Room Type

Single

Double

Single

Double

Single

Double

Room Fee*
(8 months)

$6,615

$5,756

$6,566

$5,713

$6,853

$6,043

Suite-Style Residences
(Meal plan is optional)
 

Bethune Suite
4 Students

Bethune Suite
12 Students

Room Type

Single

Double

Single

Room Fee*
(8 months)

$7,574

$7,112

$7,241

Suite-Style Residences
(Meal plan is optional)

   Calumet Suite 
6 Students

Pond Suite
2 Students

Room Type  Single  Double  Single
Room Fee*
(8 months)
$7,984 $7,424 $8,381

*All students are required to pay a $300 Room Offer Deposit upon accepting their room offer. The deposit is not an additional fee and will be credited towards the student’s account after move-in.
*All students are required to pay an additional $80 non-refundable Residence Life Activity and Administration Fee (RLAAF) for residence programming and activities.
*Room fee includes advanced wireless and wired Internet access. Students are encouraged to bring their own cell phones but may also subscribe to telephone and TV cable services (additional fees applicable).

Room Offer Deposit

You are required to pay a $300 non-refundable Room Offer Deposit online using a credit or Visa Debit card upon acceptance of your residence room offer. Your deposit is not an additional charge and will be deducted from your room fees after you move in. Instructions on how to pay your room deposit online will be included with your room offer.

2018-2019 Meal Plans

Students living in a traditional undergraduate residence room are required to purchase a meal plan. Meal Plans for 2018-2019 offer incredible choice, flexibility and value!

Meal Plan Cost of Plan Meal Plan
Dollars
Taxable Dollars Program Fee
Bronze $3,250 $2,700 $400 $150
Silver $3,700 $3,150 $400 $150
Gold $4,150 $3,600 $400 $150
Platinum $4,600 $4,050 $400 $150
Suite/Convenience*
$2,175 $2,100  NA $75

*Suite/Convenience plan only available to students living in suite style.

The Meal Plan dollars cannot be used to purchase taxable beverages and snacks (e.g. carbonated beverages, potato chips, granola bars) unless you purchase these items as part of a meal. The Taxable dollars included in the packages above are intended to be used to purchase taxable beverages and snacks when you are not purchasing them as part of a meal. You can add additional Taxable dollars to your YU-card at any time.

Flex dollars are accepted at locations across campus and can be used to pay for food and snacks at campus eateries, books and supplies at the York University Bookstore, printing and photocopying, residence laundry machines, and goods and services at participating off-campus merchants. Flex dollars do not expire and are refundable upon request.

Students have access to over 40 campus food outlets and every time you buy food, the amount of the purchase will be debited from your account. Meal plans may not necessarily provide for three meals a day, seven days a week for every student and will depend upon your personal eating habits.

Meal Plan dollars will be available as of September 1, 2018 and any unspent Meal Plan dollars will be transferred to the Taxable account at the end of the Meal Plan term on April 21, 2019. Any unspent Meal Plan dollars may be used in subsequent years to purchase food on a taxable basis if you remain enrolled at York U. Any unused Meal Plan dollars that are transferred to the Taxable account at the end of the Meal Plan term is subject to a $50 Administration Fee. Unspent Meal Plan and Taxable dollars will expire if you cease to be enrolled at York. Meal Plan and Taxable dollars are non-refundable and cannot be transferred to the Flex account.  See Terms and Conditions for details.

The program fee provides a number of benefits to Meal Plan holders including membership in the Eco-Container Program (valued at $5), an on-campus vendor coupon booklet (valued at $80), on-campus food specials, exclusive events such as cooking classes, exam busters and festive dinners and other offers. The program fee is non-refundable.

Residence and Meal Plan Payment Dates

Residence and meal plan fees will be posted on the student's account. Students have the option of paying their fees in two installments; the first installment is due by September 10, 2018 and the second is due by January 10, 2019. Interest charges (1% per month) will be applied to accounts with outstanding balances past the indicated due dates. 

Please visit the Student Financial Services website for instructions about making payments to your student account. Student account statements are posted on Your Student Account near the 18th of each month.

Additional Fees/Charges May Include

  • The cost of replacing any keys/keycards that are lost or stolen, as well as any required lock changes.
  • Services fees if cleaning rooms, suites or common areas are required.
  • Any fees/fines imposed by Housing Services and/or Residence Life for Code of Conduct violations.
  • Any damages to the residence room, suite or building caused by a student or their guests. *If Housing Services/Residence Life cannot determine who is responsible for the damages, all members of the community (e.g. suite, house, floor) will be charged for the required repairs.

Fee Policies

CancellationsStudents must notify Housing Services, in writing, if they opt to cancel their residence reservation. It is also the student’s responsibility to notify Housing Services immediately if they are not accepted into their programs. Any student who cancels their room reservation will forfeit their $300 room deposit.

Late Cancellations: First Year students who cancel their room reservation after July 31, 2018 and continue to be enrolled at the University will forfeit their $300 room deposit and will be assessed a $250 Late Cancellation Fee. Returning students who cancel their room reservation after May 31, 2018 and continue to be enrolled at the University will forfeit their $300 room deposit and will be assessed a $250 Late Cancellation Fee.

No-show: Incoming residents must notify Housing Services, in writing, if they will be arriving after their scheduled move-in date. Any student who does not move in by the first day of classes without previously informing Housing Services will lose their room reservation, forfeit their $300 room deposit and be assessed a $500 No-Show Fee.

Transfers: Any student who has received written approval to transfer to another residence or room will be assessed a $100 Transfer Fee.

Holiday Closure: Any student who received approval to remain in residence during the Holiday Closure period starting Friday, December 21, 2018 (4:30pm) until Wednesday, January 2, 2019 (9:00am) will be assessed a $250 fee.

Early Move-in: Any student who received written approval to move in earlier than the occupancy start date stated in Section 1, will be assessed a nightly rate of $30.

Late Move-out: Any student who received written approval to move out later than the occupancy end date stated in Section 1, will be assessed a nightly rate of $30.

Withdrawal from Residence: Students must notify Housing Services, in writing, if they opt to withdraw from residence. The withdrawing resident will be responsible for the remainder of their residence and meal plan fees or the $500 Withdrawal Fee and the pro-rated room and meal plan fees in the event that the vacated room is assigned to a new resident. Housing Services cannot guarantee if or when vacant rooms will be assigned to another student.

Withdrawal from the University: Students who withdraw from the University are no longer eligible to live in residence, and must vacate their room within twenty-four (24) hours of withdrawing from their courses/program. Any student who withdraws must notify Housing Services, in writing, about their academic status and will be assessed a $500 Early Withdrawal Fee.

Removal from Residence:  Any student removed from residence due to conduct issues is subject to sanctions outlined in the Code of Student Rights and Responsibilities as well as any applicable fees/fines.


Please visit the Student Financial Services website for Ontario Tax Credit Information.

The University reserves the right to deny accommodation to any student with outstanding debt to the University, or for any other just cause.

Note: Published rates and fees are subject to change without notice.