Undergraduate Residence Occupancy Agreement & Rates - Keele

2017-2018 Undergraduate Residence Occupancy Agreement

2017-2018 Occupancy Terms and Dates

Terms and Conditions: The terms and conditions of this Occupancy Agreement are binding on all students living in an undergraduate residence building on the Keele Campus.

Fall/Winter Occupancy: This Occupancy Agreement is for the 2017-2018 academic year. Occupancy will commence on Saturday, September 2, 2017 for new students or Sunday, September 3, 2017 for returning students.

Winter Occupancy: Students who are admitted to York for the winter term are eligible to apply for residence once they have accepted their Offer of Admission. Residence applications will be reviewed on a first-come first-served basis, and room assignments will depend on the availability of space.

Incoming Exchange Program
Occupancy for the Fall-term exchange program will commence on Saturday, September 2, 2017, and the occupancy period will end no later than Friday, December 22, 2017 at noon. Students are required to move out 24 hours after their final exam or final class if they don’t have any exams.

Occupancy for the Winter-term exchange program will commence on Wednesday, January 3, 2018, and the occupancy period will end no later than Tuesday, April 24, 2018 at noon. Students are required to move out 24 hours after their final exam or final class if they don’t have any exams.

Holiday Closure
All of the undergraduate residence buildings will be closed as of Friday, December 22, 2017 at noon and will not re-open until Wednesday, January 3, 2018 at 9:00am. Students are required to make alternative living arrangements during the Holiday Closure, however, students with a permanent address outside of Ontario can apply to stay in residence. Requests will be reviewed by Residence Life and Housing Services, and students who are approved to remain in residence will be charged a Holiday Closure fee.

Occupancy End Date: The occupancy period will end on the earlier of: twenty four (24) hours after the student’s final exam or final class if the student does not have any exams; or Tuesday, April 24, 2018 at 12:00pm.

Termination: The University reserves the right to take any necessary steps to ensure the health, safety and security of all residents, which may include the removal of students from residence if required. Housing Services can terminate this Occupancy Agreement, at any time, if it is determined to be in the best interest of the University.

The University may impose terms on students who have been evicted from residence, including a ban on entering the residence building, and possibly others, and deem them ineligible to apply for residence in future years. The process to re-enter residence, as per the appeals process, will be outlined in the decision letter from Residence Life and Housing Services.

Residence Rates 2017-2018

 

Traditional Rooms in Vanier, Tatham, Winters, Stong and Bethune

(Meal plan is required)

Winters Suite

2-4 Students

(Meal plan is required)

Calumet Suite

6 Students

(Meal plan is optional)

Room Type

Single

Double

Single

Double

Single

Double

Room Fee*

$6,380

$5,552

$6,609

$5,829

$7,663

$7,126

Room Deposit***

(non-refundable)

($250)

($250)

($250)

($250)

($250)

($250)

Balance owing after deposit

$6,130

$5,302

$6,359

$5,579

$7,413

$6,876

Residence Life Fee**

$80

  $80

 $80

$80

 $80

 $80

Balance owing after move-in

$6,210

$5,382

$6,439

$5,659

$7,493

$6,956

 

Bethune Suite

4 Students

(Meal plan is optional)

Bethune Suite

12 Students

(Meal plan is optional)

Pond Suite

2 Students

(Meal plan is optional)

Room Type

Single

Double

Single

Single

Room Fee*

$7,271

$6,827

$6,952

$7,958

Room Deposit***

(non-refundable)

($250)

($250)

($250)

($250)

Balance owing after deposit

$7,021

$6,577

$6,702

$7,708

Residence Life Fee**

 $80

$80

$80

$80

Balance owing after move-in

$7,101

$6,657

$6,782

$7,788

 

*Room fee includes advanced wireless and wired Internet access. Students may subscribe to telephone and TV cable services for additional fees. Students are encouraged to bring their own cell phones.
**All students are required to pay a non-refundable Residence Life Activity and Administration Fee (RLAAF) for residence programming and activities.
***Your room reservation deposit will be credited to your student account after move-in.

Room Reservation Deposit

You are required to pay a $250 non-refundable room reservation deposit online using a credit or Visa Debit card upon acceptance of your residence room offer. Your deposit is not an additional charge and will be deducted from your room fees after you move in. Instructions on how to pay your room deposit online will be included with your room offer.

Meal Plans 2017-2018

Students living in a traditional undergraduate residence room are required to purchase a meal plan. Meal Plans for 2017-2018 offer incredible choice, flexibility and value!

Meal Plan Cost of Plan Meal Plan
Dollars
Taxable Dollars Program Fee
Bronze $2,950 $2,450 $400 $100
Silver $3,350 $2,850 $400 $100
Gold $3,750 $3,250 $400 $100
Platinum $4,150 $3,650 $400 $100
Suite/Convenience*
$2,050 $2,000   $50

*Suite/Convenience plan only available to students living in suite style.

The Meal Plan dollars cannot be used to purchase taxable beverages and snacks (e.g. carbonated beverages, potato chips, granola bars) unless you purchase these items as part of a meal. The Taxable dollars included in the packages above are intended to be used to purchase taxable beverages and snacks when you are not purchasing them as part of a meal. You can add additional Taxable dollars to your YU-card at any time.

Flex dollars are accepted at locations across campus and can be used to pay for food and snacks at campus eateries, books and supplies at the York University Bookstore, printing and photocopying, residence laundry machines, and goods and services at participating off-campus merchants. Flex dollars do not expire and are refundable upon request.

Students have access to over 40 campus food outlets and every time you buy food, the amount of the purchase will be debited from your account. Meal plans may not necessarily provide for three meals a day, seven days a week for every student and will depend upon your personal eating habits.

Meal Plan dollars will be available as of September 2, 2017 and any unspent Meal Plan dollars will be transferred to the Taxable account at the end of the Meal Plan term on April 24, 2018. Any unspent Meal Plan dollars may be used in subsequent years to purchase food on a taxable basis if you remain enrolled at York U. Any unused Meal Plan dollars that are transferred to the Taxable account at the end of the Meal Plan term is subject to a $50 Administration Fee. Unspent Meal Plan and Taxable dollars will expire if you cease to be enrolled at York. Meal Plan and Taxable dollars are non-refundable and cannot be transferred to the Flex account. See Terms and Conditions for details.

The program fee provides a number of benefits to Meal Plan holders including membership in the Eco-Container Program (valued at $5), an on-campus vendor coupon booklet (valued at $80), on-campus food specials, exclusive events such as cooking classes, exam busters and festive dinners and other offers. The program fee is non-refundable.

Residence and Meal Plan Payment Dates

Residence and meal plan fees will be posted to your student account in July/August. Students have the option of paying their fees in two installments; the first installment is due by September 10, 2017 and the second is due by January 10, 2018. Interest charges (1% per month) will be applied to all student accounts with an outstanding balance.

Please visit the Student Financial Services website for instructions about making payments to your student account. Student account statements are posted on Your Student Account near the 18th of each month.

Additional Fees/Charges

  • The cost of replacing any keys/keycards that are lost or stolen, as well as any lock changes that are required.
  • Cleaning services to return rooms, suites or common areas to a clean and orderly condition
  • Any fees/fines imposed by Housing Services and/or Residence Life for Code of Conduct violations.
  • Any damages to the residence room, suite or building caused by a student or their guests. In the event that we cannot determine who is responsible for the damages, all members of the community (e.g. suite, house, floor) will be charged for the required repairs.

Fee Policies

Cancellations: Students must notify Housing Services, in writing, if they opt to cancel their residence reservation. Any student who cancels their room reservation on or before July 31, 2017 will forfeit their $250 non-refundable room deposit.

Late Cancellations: Students must notify Housing Services, in writing, if they opt to cancel their residence reservation. Any student who cancels their room reservation after July 31, 2017 and continues to be enrolled at the University will forfeit their $250 non-refundable room deposit and will be charged a $250 late cancellation fee.

No-show: Students must notify Housing Services, in writing, if they will be arriving after the move in weekend. Any student who does not check into their room by the first day of classes without having previously notified Housing Services in writing will lose their room reservation, forfeit their $250 non-refundable room deposit and will be charged a $500 no-show fee.

Transfers: Any student who has received written approval to transfer to another residence room will be charged a $100 transfer fee.

Holiday Closure: Any student who has received approval to remain in residence during the Holiday Closure will be charged a $250 fee.

Early Move-in: Any student who has received written approval to move in early, prior to the occupancy dates set out in Section 1of the Occupancy Agreement, will be charged a fee as determined by Housing Services.

Late Move-out: Any student who has received written approval to move out late, after the occupancy end date set out in Section 1of the Occupancy Agreement, will be charged a fee as determined by Housing Services.

Withdrawal from Residence: Students must notify Housing Services, in writing, if they opt to withdraw from residence. Students are responsible for the full payment of their residence fees until their room is accepted by another student. If the room is occupied by another student, the room fees will be pro-rated as per that student’s move-in date. Housing Services cannot guarantee if or when vacant rooms will be assigned to another student.

Withdrawal from the University: Students who withdraw from the University are no longer eligible to live in residence, and must vacate their room within twenty-four (24) hours of withdrawing from their courses/program. Any student who withdraws must notify Housing Services, in writing, about their academic status and will be charged a $500 early withdrawal fee.

Removal from Residence: Any student who is removed from residence for conduct issues is subject to sanctions outlined in the Code of Student Rights and Responsibilities as well as any applicable fees/fines.


Please visit the Student Financial Services website for Ontario Tax Credit Information.

The University reserves the right to deny accommodation to any student with outstanding debt to the University, or for any other just cause.

Note: Published rates and fees are subject to change without notice.