Undergraduate Residence Occupancy Agreement & Rates - Keele (Under review for 2017-2018 Fall/Winter term)

2016-2017 Undergraduate Residence Occupancy Agreement

2016-2017 Dates of Occupancy

Your residence occupancy agreement is effective for both the 2016 Fall and 2017 Winter academic terms. The official move-in day for new students is Saturday, September 3rd, 2016. Returning upper-year students may move in after new students’ move-in day. Your occupancy concludes and you are required to move out of residence 24 hours after your final Winter term class (if you have no scheduled exams), or final written exam, and no later than Tuesday, April 25th, 2017 at noon, whichever comes earliest.

You may not enter into a Fall term only or Winter term only residence occupancy agreement, unless you are attending an incoming Fall or Winter term only Exchange Program at York. York students attending an outbound exchange program are not eligible for a Fall or Winter term only occupancy agreement.

Dates of Occupancy for Students Attending an Incoming Exchange Program at York
If you are attending an incoming Fall term exchange program then you are required to move out of residence 24 hours after your final Fall term class (if you have no scheduled exams), or final written exam, or no later than Friday, December 23rd, 2016 at noon, whichever comes earliest. If you are attending an incoming Winter term exchange program, your occupancy commences on Wednesday, January 4th, 2017 at 9:00am, and you are required to move out of residence 24 hours after your final Winter term class (if you have no scheduled exams), or final written exam, and no later than Tuesday, April 25th, 2017 at noon, whichever comes earliest.

Winter Holiday Closure
The undergraduate residences are closed between Friday, December 23rd, 2016 at noon, and Wednesday, January 4th, 2017 at 9:00am (“the University Winter Holiday Closure Period”). During the Winter Holiday Closure Period, you are required to make alternative living arrangements. Students with a permanent address outside of Ontario may apply to stay in residence during the Winter Holiday Closure Period if they have no alternative housing and will be required to pay a flat fee of $150, if approved. Students who receive approval to stay acknowledge that they may be required to relocate to a temporary room in a different residence and that there will be reduced resources and support services including food, security, maintenance, cleaning and residence life during the Winter Holiday Closure Period. Individuals who are found in the residence buildings during the closure period without pre-approval may be evicted for trespassing.

Residence Rates 2017-2018

 

Traditional Rooms in Vanier, Tatham, Winters, Stong and Bethune

(Meal plan is required)

Winters Suite

2-4 Students

(Meal plan is required)

Calumet Suite

6 Students

(Meal plan is optional)

Room Type

Single

Double

Single

Double

Single

Double

Room Fee*

$6,380

$5,552

$6,609

$5,829

$7,663

$7,126

Room Deposit***

(non-refundable)

($250)

($250)

($250)

($250)

($250)

($250)

Balance owing after deposit

$6,130

$5,302

$6,359

$5,579

$7,413

$6,876

Residence Life Fee**

$80

  $80

 $80

$80

 $80

 $80

Balance owing after move-in

$6,210

$5,382

$6,439

$5,659

$7,493

$6,956

 

Bethune Suite

4 Students

(Meal plan is optional)

Bethune Suite

12 Students

(Meal plan is optional)

Pond Suite

2 Students

(Meal plan is optional)

Room Type

Single

Double

Single

Single

Room Fee*

$7,271

$6,827

$6,952

$7,958

Room Deposit***

(non-refundable)

($250)

($250)

($250)

($250)

Balance owing after deposit

$7,021

$6,577

$6,702

$7,708

Residence Life Fee**

 $80

$80

$80

$80

Balance owing after move-in

$7,101

$6,657

$6,782

$7,788

 

*Room fee includes advanced wireless and wired Internet access. Students may subscribe to telephone and TV cable services for additional fees. Students are encouraged to bring their own cell phones.
**All students are required to pay a non-refundable Residence Life Activity and Administration Fee (RLAAF) for residence programming and activities.
***Your room reservation deposit will be credited to your student account after move-in.

Room Reservation Deposit

You are required to pay a $250 non-refundable room reservation deposit online using a credit or visa debit card upon acceptance of your residence room offer. Your deposit is not an additional charge and will be deducted from your room fees after you move in. Instructions on how to pay your room deposit online will be included with your room offer.

Meal Plans 2017-2018

Students living in a traditional undergraduate residence room are required to purchase a meal plan. Meal Plans for 2017-2018 offer incredible choice, flexibility and value!

Meal Plan Cost of Plan Meal Plan
Dollars
Taxable Dollars Program Fee
Bronze $2,950 $2,450 $400 $100
Silver $3,355 $2,850 $400 $100
Gold $3,750 $3,250 $400 $100
Platinum $4,150 $3,650 $400 $100
Suite/Convenience*
$2,050 $2,000   $50

*Suite/Convenience plan only available to students living in suite style.

The Meal Plan dollars cannot be used to purchase taxable beverages and snacks (e.g. carbonated beverages, potato chips, granola bars) unless you purchase these items as part of a meal. The Taxable dollars included in the packages above are intended to be used to purchase taxable beverages and snacks when you are not purchasing them as part of a meal. You can add additional Taxable dollars to your YU-card at any time.

Flex dollars are accepted at locations across campus and can be used to pay for food and snacks at campus eateries, books and supplies at the York University Bookstore, printing and photocopying, residence laundry machines, and goods and services at participating off-campus merchants. Flex dollars do not expire and are refundable upon request.

Students have access to over 40 campus food outlets and every time you buy food, the amount of the purchase will be debited from your account. Meal plans may not necessarily provide for three meals a day, seven days a week for every student and will depend upon your personal eating habits.

Meal Plan dollars will be available as of September 2nd, 2017 and any unspent Meal Plan dollars will be transferred to the Taxable account at the end of the Meal Plan term on April 24th, 2018. Any unspent Meal Plan dollars may be used in subsequent years to purchase food on a taxable basis if you remain enrolled at York U. Any unused Meal Plan dollars that are transferred to the Taxable account at the end of the Meal Plan term is subject to a $50 Administration Fee. Unspent Meal Plan and Taxable dollars will expire if you cease to be enrolled at York. Meal Plan and Taxable dollars are non-refundable and cannot be transferred to the Flex account. See Terms and Conditions for details.

The program fee provides a number of benefits to Meal Plan holders including membership in the Eco-Container Program (valued at $5), an on-campus vendor coupon booklet (valued at $80), on-campus food specials, exclusive events such as cooking classes, exam busters and festive dinners and other offers. The program fee is non-refundable.

Residence and Meal Plan Charges and Payments

The full amount of your residence and meal fees will be posted to your student account following your acceptance of your residence offer. You have the option to pay your fees in two installments. The first installment requires you to pay half of your residence and meal fees by September 10th, 2016 with the remainder due by January 10th, 2017. You can also pay your fees in full at the start of the year, however, if you choose to pay in two installments, you are still responsible for the full term of the Undergraduate Residence Occupancy Agreement Terms and Conditions, subject to the cancellation, no-show and withdrawal policy stated below. A late fee of 1% per month will apply to overdue accounts. Students who have a large outstanding balance on their student account after the January 10th, 2017, second installment due date will be sent a reminder notification to pay their outstanding fees or face the possibility of termination of their residence occupancy.

Please visit the Student Financial Services website for instructions about making payments to your student account. Student account statements are posted on Your Student Account near the 18th of each month.

Additional Fees/Charges

  • Students are responsible for paying all fines and fees for conduct violations, damages and cleaning services when deemed applicable.
  • Students are responsible for paying applicable lock changes and key/keycard replacement in the event of lost, stolen or non-returned keys.
  • The University is not responsible for loss or damage to personal property for any reason. It is strongly recommended that students purchase property insurance before moving into residence and should check if additional coverage is possible under their parent’s insurance policy.
  • Additional fees will apply if subscribing to telephone or cable TV services.

Cancellation, No-Show and Early Withdrawal Policy

Applicable cancellation, no-show and early withdrawal fees will be charged to your Student Account. You are required to notify us in writing if you decide to cancel your room reservation at any time. The York Admissions Office will not notify Housing Services in the event you decide not to attend York.

  1. NON-REFUNDABLE ROOM DEPOSIT: Any student who cancels their room reservation must give notice of the cancellation in writing to Housing Services and will forfeit their $250 room reservation deposit. The room reservation deposit is not refundable under any circumstance.
  2. LATE CANCELLATION FEE: Any student who cancels their room reservation after Friday, August 19th and continues to be enrolled at the University will be charged a $250 late cancellation fee as Housing cannot guarantee to find another student to re-fill the space which may result in a vacancy.
  3. NO-SHOW: Any student who does not check into their room by the first day of classes and does not notify Housing Services of a late arrival date will be charged a $500 no-show fee as Housing cannot guarantee to find another student to re-fill the space which may result in a vacancy.
  4. EARLY WITHDRAWAL FROM RESIDENCE: Any student who takes occupancy and wishes to terminate their occupancy agreement early must inform Housing Services in writing by completing the Early Withdrawal form. The student will continue to be responsible for payment of the full residence and meal fees unless another applicant who is selected by Housing Services agrees to take over the occupancy agreement. In all circumstances, Housing cannot guarantee to refill the space. Should the room be reassigned to another student, the room fees will be adjusted for both students according to their actual occupancy dates. Additionally, the student who withdraws from residence early will be charged a $500 early withdrawal fee.
  5. WITHDRAWAL FROM UNIVERSITY: Any student who withdraws from the University during the occupancy period is no longer eligible to live in residence. All residence privileges will terminate at noon on the effective date of de-registration from the University. It is the responsibility of the student to notify Housing Services in writing of their withdrawal from the University and to return their keys to the Housing Office. The student who withdraws from the University and residence will be charged a $500 early withdrawal fee.
  6. EVICTION: Any student who is removed from residence for conduct issues is subject to the sanctions outlined in the Code of Student Rights and Responsibilities and any/all applicable financial penalties and fines.

Residence fees are not automatically adjusted or refunded. Any appeals for refund of unused residence and meal fees charged to a student’s account must be made in writing to the Manager of Housing Services.


Please visit the Student Financial Services website for Ontario Tax Credit Information.

The University reserves the right to deny accommodation to any student with outstanding debt to the University, or for any other just cause.

Note: Published rates and fees are subject to change without notice.